Report Writing

•    Engineers, technicians, and professionals preparing technical or business reports
•    Administrative and support staff responsible for drafting departmental reports
•    Project managers and coordinators who must present findings and updates
•    Finance, HR, and operations staff writing analytical and decision-support reports
•    Anyone who wants to improve their professional writing skills

•    Basic proficiency in English (reading and writing)
•    Familiarity with Microsoft Word or similar word processing software
•    No prior specialized writing experience required

Introduction to Report Writing    
•    Importance of reports in professional settings
•    Types of reports: technical, business, analytical, progress, and incident
•    Understanding the purpose and audience
•    Key principles of effective writing
•    Exercise: Identify strengths and weaknesses in sample reports
Planning and Structuring Reports    
•    Defining objectives, scope, and audience
•    Structuring information logically: introduction, body, conclusion, recommendations
•    Outlining and organizing data
•    Writing clear objectives and executive summaries
•    Exercise: Create a structure/outline for a real or sample report
Writing with Clarity and Impact    
•    Writing style: clarity, conciseness, tone, and formality
•    Paragraph and sentence construction
•    Avoiding jargon and redundancy
•    Using plain English for technical concepts
•    Exercise: Rewrite poorly written passages for clarity
Using Visuals, Data, and References    
•    Integrating tables, figures, and charts effectively
•    Labeling and referencing visuals properly
•    Incorporating data to support arguments
•    Referencing sources and citations
•    Exercise: Insert visuals and supporting data into a sample report
Editing, Reviewing, and Finalizing Reports    
•    Proofreading techniques and checklists
•    Editing for grammar, style, and consistency
•    Peer review and feedback practices
•    Presenting reports professionally (formatting, layout, style guides)
•    Final Exercise: Draft and present a short report; receive feedback from peers and instructor